Skip to content. | Skip to navigation

Personal tools
Log in


You are here: Home / News & Events / SN Updates / 2015 SN Updates / 2015 SNWU Archive pages and docs / School Nutrition Weekly Update - May 13, 2015 - Issue No. 2015.5-1

School Nutrition Weekly Update - May 13, 2015 - Issue No. 2015.5-1

In This Issue:                                                                    

  • 2015-2016 Annual Agreement Renewal
  • School Nutrition Services Policy Updates - Spring 2015
  • WORKSHOP -  The Administrative Review Process
  • **REMINDER** Smart Options:  Teach the Leader Workshop
  • **REMINDER** N.C. Safe Plate
  • Continuing Education Opportunity Schedule
  • Important Dates



2015-2016 Annual Agreement Renewal

The written Annual Agreement Renewal for the 2015-2016 school year and the Online Renewal Application is now available.  For your convenience, all of the parts of the written agreement are broken down into individual downloadable documents along with a brief description/purpose and specific instructions for each document.  All written agreement documents and information are available on the School Nutrition website at:

Agreement Renewal Deadlines

  • June 1, 2015 - Free & Reduced Price School Meals Household Application and Verification packet must be submitted for approval to the state agency by this date.   Note: Documents posted on the Agreement Renewal page.
  • June 8, 2015 - Deadline for all SFAs to complete all parts of the Agreement Renewal (F&RP Application, Online Renewal Application, and Written Agreement) and all hard copy documents must be received in the state agency office.  KEEP IN MIND:  June 8 falls on a Monday.  Please plan accordingly to insure your required documents are received in the State Agency office by close of business on that day.

NOTE:  The current agreement expires on June 30, 2015.  Any meals served after June 30, 2015 and prior to an approved Agreement for the 2015-2016 school year WILL NOT BE REIMBURSED.  So we urge you to complete the agreement renewal process as early as possible.

What has changed?

We have provided the agreement for each type of SFA with the highlighted changes.  (See the first column under the Written Agreement Documents section of the Agreement Renewal page.)  The highlighted version, in .pdf format, is for FYI purposes only.  Please do not submit the highlighted version to the State Agency for approval.

Online Application

    • Access the Online Renewal Application at:
    • CLICK HERE to download step-by-step instructions on completing the Online Renewal Application.
    • There are three parts of the online application: SFA Application, Site Application, Checklist (includes listing of all hard copy documents that must be submitted to and approved by the state agency.)  

NOTE:  Please complete the Site Application first and take note of the new certification box at the bottom of each site application page.

    • Food Safety Inspections – Must be completed in the online application (Applications Tab)
    • If applicable, FSMC Contract List must be completed online.  All FSMC contract documentation must be submitted to Dr. Lynn Harvey for approval.

Have Questions?

If you have questions or need assistance please contact your regional consultant.

School Nutrition Services Policy Updates – Spring 201

The May Policy Updates for School Nutrition Administrators is approaching. Please select the session of your choice below and register at least one week before the session so that room set up and meals may be arranged efficiently.

Agenda topics include: Civil Rights, Community Eligibility Provision, Professional Standards Final Rule, updates for Production Records and HACCP, review of dietary accommodations for students with special needs, Local Wellness Policy, Free/Reduced price meal applications, and Child Nutrition Reauthorization 2016.

An evaluation link will be sent to attendees after the session and a continuing education certificate for the session will be provided when the evaluation is completed.


(click on the region to register)
REGION 1 May 19 Hampton Inn  (Edenton, NC)
REGION 3 - CHARTER/RCCI May 27 McKimmon Center (Raleigh, NC)
REGION 3 - TRADITIONAL PUBLIC May 28 McKimmon Center (Raleigh, NC)
REGION 4 May 28 Little River Golf and Resort  (Carthage, NC)
REGION 5 - TRADITIONAL PUBLIC May 15 Deep River Event Center  (Greensboro, NC)
REGION 6 May 19 Hilton Garden Inn  (Concord, NC)
REGION 7 May 14
Hickory Metro Center  (Hickory, NC)
REGION 8 May 28 Sheraton Four Points  (Asheville, NC)


WORKSHOP - The Administrative Review Process:  An Approach to Collaborative Compliance Workshop

Click Here for more details

North Carolina Department of Public Instruction, School Nutrition Services Section will offer The Administrative Review Process: An Approach to Collaborative Compliance workshop on June 22-23, 2015 at the Koury Convention Center in Greensboro, NC.

The workshop will provide important information about the United States Department of Agriculture Administrative Review.  Feedback from past participants indicates that this session provided valuable opportunities to learn more about collaborative participation in a successful review.  Please invite members of your School Nutrition team who perform the duties associated with program operations related to the Administrative Review to join you at the workshop.


**REMINDER** Smart Options:  Teach the Leader

Click Here for more details and registration information

Date:  June 23, 2015

Location:  Hampton Inn Greensboro-Airport (7803 National Service Rd, Greensboro, NC 27409)


The workshop will offer the information and resources required for teaching Smart Options: School Meals Make a Difference in NC, an approved School Nutrition Association (SNA) core course in the area of nutrition.  Smart Options is a continuing education course tailored for school nutrition professionals in North Carolina that covers nutrition and physical activity guidelines, school nutrition regulations, methods for serving quality school meals, strategies for linking the cafeteria to the classroom with nutrition education, ways to market school meals, and school wellness. Upon full completion of the class, participants will receive a certificate and access to the leader materials for teaching Smart Options.


Continuing Education Opportunity Schedule  

NOTE:  Click the title above to visit the Continuing Education page where you will find a list of scheduled Conferences, Webinars and Workshops.  

Important Dates


May 14 Region 7 Policy Update
May 15 (Friday) Fresh Fruit & Vegetable Claim for Reimbursement Deadline (for April 2015)
May 15 Region 5 (Traditional Public) Policy Update
May 19 Region 1 Policy Update
May 19. Region 6 Policy Update
May 21 WEBINAR:  Standardized Recipes:  Developing Those that Work!
May 25 Memorial Day (State offices closed)
May 27 Region 3 (Charter & RCCI) Policy Update
May 27 WEBINAR:  How SNAs Professional Development Programs Can Help You Meet Professional Standards
May 28 Region 3 (Traditional Public) Policy Update
May 28 Region 4 Policy Update
May 28 Region 8 Policy Update
May 28 WEBINAR:  Controlling Allergens:  Preparing and Serving Food Safety in School Kitchens


June 1 Deadline to submit F&RP School Meals Household Application and Verification forms
June 8 Deadline to have completed written agreement, online renewal application and required documents submitted to State Agency
June 10 (Sunday) Deadline for Submitting Claim for Reimbursement (for May 2015)
June 11 WEBINAR:  Food Temperatures:  Cook and Hold Safely
June 15 (Friday) Fresh Fruit & Vegetable Claim for Reimbursement Deadline (for May 2015)
June 22-23 WORKSHOP:  The Administrative Review Process
June 22-24 WORKSHOP:  N.C. Safe Plates
June 23 WORKSHOP:  Smart Options: Teach the Leader
June 24-25 School Nutrition Association of NC State Conference


July 10 (Friday) Deadline for Submitting Claim for Reimbursement (for June 2015)
July 12-15 School Nutrition Association Annual National Conference

Have Questions? Need Assistance?
Please remember to always contact your regional consultants or specialists first for any questions or assistance unless directed otherwise.

Document Actions

News & Events