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You are here: Home / Regulations & Policies / USDA Policy Memos / 2016


Note: Please click on the table headers to sort by Policy Number, Policy Title or Policy Subject.

Policy NumberPolicy TitleRelease Date
SP 01-2016 Procuring Local Meat, Poultry, Game, and Eggs for Child Nutrition Programs Oct 22, 2015
SP 02-2016 Questions and Answers on the Transition to and Implementation of 2 CFR Part 200 Oct 30, 2015
SP 03-2016 Procurement Standards and Resource Management
Requirements related to Franchise Agreements
Nov 6, 2015
SP 04-2016 Local Agency Procurement Reviews:  School Year 2015-2016
Nov 9, 2015
SP 05-2016 Meal Service Requirements in the Summer Meal Programs, with Questions and Answers Nov 12, 2015
SP 06-2016
(See Version 2)
Promoting Nutrition in Summer Meal Programs, with Best Practices Nov 12, 2015
SP 06-2016 (v2s) (SFSP 06) Promoting Nutrition in Summer Meal Programs, with Best Practices May 18, 2016
SP 07-2016 Local Foods and Related Activities in Summer Meal Programs, with Questions and Answers Nov 12, 2015
SP 08-2016 Summer Food Service Program Questions and Answers Nov 12, 2015
SP 09-2016 Paid Lunch Equity:  School year 2016-2017 Calculations and Tool


SP 9-2016a - PLE Tool (xls)

Nov 13, 2015
SP 10-2016 FNS-828 Paid Lunch Price Report: New Submission Date and Reporting Template

SP 10-2016 a1 - School Food Authority Paid Lunch Price Report (.xls)

SP 10-2016 a2 - School Food Authority Paid Lunch Price Report

Nov 16, 2015
SP 11-2016 Release of the FNS-828 Paid Lunch Price Data for School Year 2014-2015 Nov 12, 2015
SP 12-2016 Guidance on Competitive Procurement Standards fro Program Operators Nov 13, 2015
SP 13-2016
School Year 2015-2016 Coordinated Review Effort (CRE):  Procedures Manual, Forms and Instructions Nov 27, 2015
SP 14-2016 Flexibility for CEP Certification Document Review during SY 2015-2016 Administrative Reviews Nov 27, 2015
SP 15-2016

Community Eligibility Provision: State Agency Procedures to Ensure Identified Student Percentage Accuracy

SP 15-2016a1 - Worksheet for LEAs: Calculating the Identified Student Percentage

SP 15-2016a2 - State Agency Checklist for Checking Identified Student Percentage Accuracy

Nov 30, 2015
SP 16-2016 Disclosure Requirements for the Child Nutrition Programs Dec 7, 2015
SP 17-2016 Guidance on Travel Assistance Funds and Travel Expenses for States to Implement the Team Up for School Nutrition Success Initiative in their State Dec 9, 2015
SP 18-2016 State Agencies Selected for Fiscal Year (FY) 2016
National School Lunch Management Evaluations (ME)
Dec 11, 2015
SP 19-2016 Community Eligibility Provision:  Guidance and Updated Q&As Dec 14, 2015
SP 20-2016 Nonprofit School Food Service Account NonProgram Food Revenue Requirements Dec 23, 2015
SP 21-2016 Fiscal Year Reporting Timeline and Reporting Table

SP 21-2016a1 - Fiscal Year Reporting Timeline - Child Nutrition Programs
SP 21-2016a2 - Fiscal Year Reporting Table - Child Nutrition Programs

Dec 28, 2015
SP 22-2016 Community Eligibility Provision:  Planning and Implementation Guidance  (Policy Memo)

Attachment:  SP 22-2016a - Community Eligibility Provision: Planning and Implementation Guidance
Jan 7, 2016
SP 23-2016s Request for Applications to Participate in New Demonstrations to Evaluate Direct Certification with Medicaid

SP 23-2016a2 - Appendix A - Notice of Intent to Apply
SP 23-2016a3 - Appendix B - Application Template
SP 23-2016a4 - Appendix C - Letters of Commitment Templates
Jan 27, 2016
SP 24-2016 Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program Feb 03, 2016
SP 25-2016 Fiscal Year 2016 National School Lunch Program Equipment Assistance Grants for School Food Authorities

SP 25-2016a1 - FY 2016 National School Lunch Program Equipment Assistance Funds State Allocation
SP 25-2016a2 - Food & Nutrition Service Standard Terms and Conditions
SP 25-2016a3 - USDA/FNS Grant/Cooperative Agreement
SP 25-2016a4 - Instructions for Completing the FNS 529 and Terms & Conditions for the NSLP Equipment Grants in FY 2016
SP 25-2016a5 - Regional Office Checklist for Reviewing State Agency NSLP Equipment Grant Proposal
Feb 05, 2016
SP 26-2016 Community Eligibility Provision: Annual Notification and Publication Requirements Feb 10, 2016
SP 27-2016 Fiscal Year (FY) 2016 Reallocation of State Administrative Expense (SAE) Funds in Child Nutrition Programs Feb 22, 2016
SP 28-2016 Food and Drug Administration Requirements for Vending Machines Mar 2, 2016
SP 29-2016 Reporting Instructions for Form FNS-874 "Local Educational Agency Second Review of Applications" (formerly FNS-742a) Mar 9, 2016
SP 30-2016 Extension of the Deadline for Local Educational Agencies to Elect the Community Eligibility Provision for School Year 2016-17 Mar 10, 2016
SP 31-2016 Reporting Guidance for Results of the Administrative Reviews Conducted in School Year 2014-2015 Mar 16, 2016
SP 32-2016 Additional Yield Information for School Meals

SP 32-2016a - Additional Yield Information for School Meals Chart (Food Buying Guide for School Meal Programs)

Mar 30, 2016
TA 01-2016 Twentieth Release of the Child Nutrition (CN) Database Apr 6, 2016
SP 33-2016 Extension Notice:  Requests for Exemption from the School Meals' Whole Grain-Rich Requirement for School Year 2016-2017 Apr 29, 2016
SP 34-2016 Revised Prototype Free and Reduced Price Application Materials for SY  2016-17

Attachment: SP 34-2016a1 -Frequently Asked Questions about Free and Reduced Price School Meals
Apr 29, 2016
SP 35-2016 Bonding Requirements for Food Service Management Companies and other Subcontractors May 5
SP 36-2016 Fresh Fruit and Vegetable Program:  Allocation of Funds for School Year 2016-2017 (See Revised memo released June 3)
May 11
SP 36-2016 Revised Fresh Fruit and Vegetable Program:  Allocation of Funds for School Year 2016-2017 June 3, 2016
SP 37-2016 Meaningful Access for Persons with Limited English Proficiency (LEP) in the School Meal Programs: Guidance and Q&As May 25
SP 38-2016 Questions & Answers (Q*&As) on the Final Rule "Professional Standards for State and Local School Nutrition Programs Personnel as Required by the Healthy, Hunger-Free Kids Act of 2010" May 26
SP 39-2016 State Agency Prior Approval Process for School Food Authority (SFA) Equipment Purchases June 2
SP 40-2016 Updated Guidance: Contracting with Food Service Management Companies June 2
SP 41-2016 The Use of Share Tables in Child Nutrition Programs June 22
SP 42-2016 Early Implementation of the Updated Child and Adult Care Food Program Meal Pattern Requirements and that National School Lunch and School Breakfast Programs' Infant and Preschool Meal Patterns June 24
SP 43-2016 Ensuring Access to Free and Reduced Price School Meals for Low-Income Students June 30
SP 44-2016 Administrative Review - Revised Manual, Forms and Tools


SP 44-2016a - Administrative Review Manual
June 30
SP 45-2016 Draft Tool for Local Agency Procurement Reviews for School Food Authorities in SY 2016-2017


SP 45-2016a - Final Procurement Review Tool
SP 45-2016b - Instructions/Overview of a Local Agency Procurement Review for School Food Authorities
June 30
SP 46-2016 Unpaid Meals Charges: Local Meal Charge Policies July 8
SP 47-2016 Unpaid Meals Charges: Clarification on Collection of Delinquent Meal Payments July 8
SP 48-2016 Using Federal Funds to Support FoodCorps Service Members July 13
SP 49-2016 Resources for Making Potable Water Available in Schools and Child Care Facilities July 20
SP 50-2016

2016 Edition of the Eligibility Manual for School Meals  (Policy Memo)

SP 50-2016a - 2016 Edition of the Eligibility Manual for School Meals (Manual)

July 29
SP 51-2016 Ensuring Year-long Eligibility in the School Lunch and School Breakfast Programs Aug 5
SP 52-2016 Early Implementation of Eligibility Carryover Period for Students Transitioning from Provision Schools:  State Agency Extension Option Aug 5
SP 53-2016 Crediting Tofu and Soy Yogurt Products in the School Meal Programs and the Child and Adult Care Food Program Aug 8
SP 54-2016 Community Eligibility Provision: Guidance and Updated Q&As Sept 9
SP 55-2016
SFSP 18-2016
Meal Service during Unanticipated School and Day Care Closures Sept 9
SP 56-2016 Additional Guidance for the Implementation of the Administrative Reviews in School Nutrition Programs Final Rule Sept 16
SP 57-2016 Unpaid Meal Charges: Guidance and Q&A Sept 16
SP 58-2016 2016 Edition:  Overcoming the Unpaid Meal Challenge:  Proven Strategies from Our Nation’s Schools Sept 19
SP 59-2016 Policy Memorandum on Modifications to Accommodate Disabilities in the School Meals Programs Sept 27
SP 60-2016 Indirect Cost Guidance


SP 60-2016a - Indirect Costs: Guidance for State Agencies & School Food Authorities
Sept 30

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